Festival Location
Holy Trinity Anglican Church, 10037 84 Ave NW, Edmonton (intersection of 101 St. and 84 Ave.)
- Free parking is available on the street or in the church parking lot on the east side of the building.
- The only entrance will be the Garden Door, to the right of the main door, facing 101 St.
Volunteer Position Descriptions – updated Oct 2024
Secretary Description – new updates for 2024 (shorter script!)
Detailed instructions for each volunteer position are posted below.
A printed copy of these instruction will be available at each position during the festival. You do not need to bring your own copy.
Door/Hallway Monitor Guidelines
You will be situated so you can greet everyone arriving at the church and also monitor the entrances to the performance spaces.
1. Please be punctual with your selected shift since we need someone at the entrance door at all times during the festival. The entrance door must not be left unattended if unlocked.
2. Provide a friendly welcome to all participants, parents and guests.
3. Have programs available at your table.
4. If a student is unsure of their room, you can help them find their name in the program.
5. There are no specific seating plans this year – all rooms provide enough space for guests to maintain social distancing if they choose.
6. Students and guests are welcome to enter the room at anytime EXCEPT if a student is performing or if the clinician is giving their adjudication.
7. Anyone waiting to enter the Upper Hall should move into the back hallway to avoid congestion as others leave the room.
8. Locate the nearest washrooms (very near where you’re sitting) in case anyone asks.
9. Try to be aware of how many students have performed as the sessions are happening.
10. You may leave when your shift is over and the next door monitor has arrived, or at the end of the day once all students/parents/teachers have left. Contact Sylvia to lock as you leave. (text 780-619-1988)
11. If you need to temporarily leave your post, please put out the sign saying you’ll be back soon and then lock the door.
12. In the highly unlikely event that someone enters who shouldn’t be there (this has never happened when someone was monitoring the door) text Bill 780-668-5784 or Brenda 587-920-3385 or Carolyn 587-589-5041.
Serious Security Concerns Text 780-919-9132. (or call and leave a voice message)
Thank you for creating a pleasant and safe space for our festival participants!!
Secretary Guidelines
Please arrive 10 minutes in advance of start time.
Extra supplies are in your room supply bag or CS Bag – kept in church kitchen, upstairs.
1. Check supplies on clinician table – pencils, pens, eraser, cups, tissues, water, snacks,
hand sanitizer.
2. Ask clinician to sign all adjudication sheets and certificates.
3. Please use the Secretary’s Program as it will include any updates, cancellations,
etc. and leave it on the desk when you’re finished.
4. Ask clinician how they would like you to indicate if time is running late during
adjudications to help keep the class running on time.
5. If there are online students, locate their folder with music scores for virtual
participants. (either on table or in room bag)
6. Greet participants and check off their names to determine if any are missing. The
program will list which students will be attending virtually. You can greet them
online.
7. Read the welcome speech and call each student in turn when the adjudicator is
ready.
8. Assist clinician with adjudication sheets, certificates and music. If needed (i.e. if
errors are made) there are extra sheets and certificates in the room bag.
9. Give each participant a Contemporary Showcase sticker – either after each one
plays or at the end of the adjudications.
10. For Online Students – please collect their adjudication sheets and certificates and
put in the Online Students Folder in your room supply bag.
11. After the class, thank the clinician for their input and the audience for their
support.
Thank you for helping to make a pleasant and safe space for the students and guests!!
If a problem should arise, consult a committee member (wearing committee tags) or text Brenda 587-920-3385 or Sylvia Shadick at 780-619-1988.
The festival board is always looking for new members. If you are interested, please contact Sylvia ivory88@interbaun.com
